School ERP
CampusOps
Inventory, procurement and student management for your school, in one system.
CampusOps is a cloud ERP built for Philippine schools, from basic education to multi-campus universities. Track every item, approve every purchase and keep every student record current from a single, secure system that supports thousands of staff and student accounts.
- Cloud-hosted
- Supports thousands of users
- Basic education to universities
Six modules, one source of truth
- Warehouse & Inventory
- Purchasing & Procurement
- Sales & Delivery
- Reports & Analytics
- Secure Access Control
- Accounts Management
About Vanguard AI Analytics, Inc.
We build the systems organizations run on
Vanguard AI Analytics is a Philippine technology company that designs and builds the systems organizations run on: workflow automation, data platforms and secure cloud applications.
Founded in 2019, we started by building automation for one of the most demanding environments in the country, the capital markets, where we launched the first commercial robo advisor in the Philippines in 2024. The same engineering discipline behind those platforms, secure by default, measurable end to end and built to scale, now powers systems for companies and institutions across the country. CampusOps brings that experience to schools.
Mission
To automate everything. In great organizations every process is measurable and scalable, and every system is ready for the age of AI.
Approach
We scale down to scale up. Instead of shipping generic software, we sit down with each client and design systems around how they actually operate.
Vision
To be the leading technology partner and AI enabler in the Philippines, empowering organizations through digitalization.
Innovation first
We push what software can do for our clients, bringing automation once reserved for large institutions to any organization.
Security and trust
Role-based access, audit trails and the highest standards of data protection on every system we ship.
Partnership
We work as true partners, learning each client's operations and delivering systems tailored to them.
Excellence
Exceptional quality in everything we do, from code to training to long-term support.
Founded 2019 · Philippines · vaianalytics.com
Modules
Everything your campus runs on, in one system
Warehouse & Inventory
Know exactly what you have, where it is and when to reorder. Every stockroom, laboratory and supply office on one live ledger.
- Multi-warehouse and stockroom locations
- Item master with units, categories and reorder levels
- Stock cards with running balances
- Stock-in, stock-out, transfers and adjustments
Purchasing & Procurement
Move from request to receipt with a clear approval trail. Departments request, approvers sign off, the supply office receives against the order.
- Purchase request to purchase order workflow with approvals
- Supplier directory and price history
- Goods receipt against PO with partial deliveries
- Requisition and issue slips for departments
Sales & Delivery
Run school-operated enterprises such as the campus store, canteen, farm produce or printing services with proper orders, invoices and delivery tracking.
- Sales orders and invoices for school-run enterprises
- Delivery receipts and dispatch tracking
- Customer records and order history
- Returns and credit notes
Reports & Analytics
Answer questions from the property office, the finance team and auditors in minutes, not days. Filter, drill down and export.
- Inventory valuation and stock movement reports
- Procurement summaries by department and supplier
- Sales and delivery performance
- Dashboards with filters by date, location and department
Secure Access Control
Give every role exactly the access it needs. Every action is logged, so nothing changes without a name and a timestamp behind it.
- Role-based permissions for administrators, property office, department heads, staff and students
- Per-module and per-action rights
- Audit trail on every transaction
- Secure login with optional two-factor authentication
Accounts Management
One record per student, from admission to graduation. Enrollment, subjects, grades and account standing live together, so the registrar, faculty and students see the same information.
- Student master records with personal, guardian and contact details
- Enrollment per term with sections, subjects and schedules
- Grade encoding by faculty with computed averages and transcripts
- Student account standing linked to campus store and enterprise purchases
Built for Philippine schools
From a single campus to a university system. CampusOps fits basic education, colleges and multi-campus universities alike.
- From one school to a university system. Start with a single campus and add colleges, satellite campuses and school-run enterprises without changing systems.
- Thousands of accounts. Staff, faculty and students each get their own login. Built on cloud infrastructure that scales with enrollment.
- Roles that match your organization. Administrators, property office, department heads, staff and students see only what they should.
- Audit trail on everything. Every receipt, issue, transfer and approval is recorded with who did it and when.
- Made for the Philippines. Philippine peso, local tax fields and Philippine date formats out of the box.
- Cloud-hosted, audit-ready. Accessible from any campus device. Exports ready for audit reporting.
How we roll out
- 1
Kickoff
Confirm requirements, locations, roles and approval flows with your team.
- 2
Configure & migrate
Load items, suppliers, departments and user accounts from your existing lists.
- 3
Train
Hands-on sessions for administrators, the property office and department users.
- 4
Go live
Switch on with our team on standby during the first weeks of operation.
- 5
Support
Ongoing support, updates and new features as your school grows.
Talk to us about CampusOps
Vanguard AI Analytics, Inc. · vaianalytics.com/contact · vaianalytics.com/erp