VAI Analytics

School ERP

CampusOpsInventory, procurement and student management for your school, in one system.

CampusOps is a cloud ERP built for Philippine schools, from basic education to multi-campus universities. Track every item, approve every purchase and keep every student record current from a single, secure system that supports thousands of staff and student accounts.

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  • Cloud-hosted
  • Supports thousands of users
  • Basic education to universities

Six modules, one source of truth

Everything the property office, the registrar, the departments and school-run enterprises need, working from the same records.

Warehouse & Inventory

Know exactly what you have, where it is and when to reorder. Every stockroom, laboratory and supply office on one live ledger.

Purchasing & Procurement

Move from request to receipt with a clear approval trail. Departments request, approvers sign off, the supply office receives against the order.

Sales & Delivery

Run school-operated enterprises such as the campus store, canteen, farm produce or printing services with proper orders, invoices and delivery tracking.

Reports & Analytics

Answer questions from the property office, the finance team and auditors in minutes, not days. Filter, drill down and export.

Secure Access Control

Give every role exactly the access it needs. Every action is logged, so nothing changes without a name and a timestamp behind it.

Accounts Management

One record per student, from admission to graduation. Enrollment, subjects, grades and account standing live together, so the registrar, faculty and students see the same information.

Warehouse & Inventory

Know exactly what you have, where it is and when to reorder. Every stockroom, laboratory and supply office on one live ledger.

  • Multi-warehouse and stockroom locations
  • Item master with units, categories and reorder levels
  • Stock cards with running balances
  • Stock-in, stock-out, transfers and adjustments
  • Low-stock and expiry alerts
  • Physical count and reconciliation
CampusOps · Stock levels
ItemLocationOn handStatus
Bond paper A4Main supply office1,240 rmIn stock
Laboratory glovesScience lab store36 bxLow stock
Whiteboard markersCollege of Education410 pcIn stock
Printer tonerRegistrar8 pcOn order

Purchasing & Procurement

Move from request to receipt with a clear approval trail. Departments request, approvers sign off, the supply office receives against the order.

  • Purchase request to purchase order workflow with approvals
  • Supplier directory and price history
  • Goods receipt against PO with partial deliveries
  • Requisition and issue slips for departments
  • Procurement status tracking from request to delivery
CampusOps · Procurement

PR-0231 · Science laboratory supplies

Requested by College of Arts and Sciences

In progress
  1. Purchase request
  2. Approval
  3. 3Purchase order
  4. 4Goods receipt
SupplierMindscape Scientific Supply
Approved byVP for Administration
Line items12

Sales & Delivery

Run school-operated enterprises such as the campus store, canteen, farm produce or printing services with proper orders, invoices and delivery tracking.

  • Sales orders and invoices for school-run enterprises
  • Delivery receipts and dispatch tracking
  • Customer records and order history
  • Returns and credit notes
  • Philippine peso with configurable tax fields
CampusOps · Sales & delivery

SO-1180 · Campus store

Customer: Grade 11 Section Rizal

Out for delivery
School uniform setQty 2
Notebook, spiral 80 lvsQty 10
Campus ID laceQty 1
Delivery receipt DR-0412Dispatched · Main gate pickup

Reports & Analytics

Answer questions from the property office, the finance team and auditors in minutes, not days. Filter, drill down and export.

  • Inventory valuation and stock movement reports
  • Procurement summaries by department and supplier
  • Sales and delivery performance
  • Dashboards with filters by date, location and department
  • Export to Excel, CSV and PDF
CampusOps · Reports

Stock movements

3,482

Purchase orders

126

Deliveries

418

Jun
Jul
Aug
Sep
Oct
Nov
Dec

Stock movements per month · all locations

Secure Access Control

Give every role exactly the access it needs. Every action is logged, so nothing changes without a name and a timestamp behind it.

  • Role-based permissions for administrators, property office, department heads, staff and students
  • Per-module and per-action rights
  • Audit trail on every transaction
  • Secure login with optional two-factor authentication
  • Session and device controls
CampusOps · Access control
InventoryPurchasingSalesReports
Administrator
Property office
Department head
Student

Last change: role "Department head" granted Reports · logged 14:02

Accounts Management

One record per student, from admission to graduation. Enrollment, subjects, grades and account standing live together, so the registrar, faculty and students see the same information.

  • Student master records with personal, guardian and contact details
  • Enrollment per term with sections, subjects and schedules
  • Grade encoding by faculty with computed averages and transcripts
  • Student account standing linked to campus store and enterprise purchases
  • Student and parent portal for records, grades and enrollment status
  • Bulk import from existing enrollment lists and promotion between year levels
CampusOps · Student records
JR

J. Reyes · 2024-00318

Grade 10 · Section Rizal · Guardian: M. Reyes

Enrolled · 2nd Sem

Subjects

8

General average

90.5

Account standing

Cleared

SubjectFinal grade
Mathematics 1091
Science 1088
Filipino 1093
Araling Panlipunan 1090

Grades encoded by faculty · transcript ready for release

Built for Philippine schools

From a single campus to a university system. CampusOps fits basic education, colleges and multi-campus universities alike.

From one school to a university system

Start with a single campus and add colleges, satellite campuses and school-run enterprises without changing systems.

Thousands of accounts

Staff, faculty and students each get their own login. Built on cloud infrastructure that scales with enrollment.

Roles that match your organization

Administrators, property office, department heads, staff and students see only what they should.

Audit trail on everything

Every receipt, issue, transfer and approval is recorded with who did it and when.

Made for the Philippines

Philippine peso, local tax fields and Philippine date formats out of the box.

Cloud-hosted, audit-ready

Accessible from any campus device. Exports ready for audit reporting.

How we roll out

A guided path from kickoff to daily operations, with our team beside yours at every step.

  1. 1

    Kickoff

    Confirm requirements, locations, roles and approval flows with your team.

  2. 2

    Configure & migrate

    Load items, suppliers, departments and user accounts from your existing lists.

  3. 3

    Train

    Hands-on sessions for administrators, the property office and department users.

  4. 4

    Go live

    Switch on with our team on standby during the first weeks of operation.

  5. 5

    Support

    Ongoing support, updates and new features as your school grows.

See CampusOps on your campus

Walk through the modules with our team, or take the brochure to your next planning meeting.

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